05 MARCH 2018
Disciplining an employee after resignation
by Jan Truter
An employee resigns with immediate effect after receiving notice of a disciplinary hearing. May the employer proceed with the hearing?
In legal terms, resignation is a so-called ‘unilateral’ act. Once an employee has resigned, whether lawfully or otherwise, the resignation cannot be undone without the employer’s agreement. Different consequences follow for the employee, however, depending on whether or not the resignation is lawful, i.e. complies with the notice requirements of the employee’s contract or, in the absence of that, the provisions of the Basic Conditions of Employment Act (the BCEA). But what happens if the employee resigns in the face of a pending disciplinary process? May the employer, for example, proceed with disciplinary action against an employee who has resigned?
Breach of contract
The contract of employment requires the parties to give notice of termination of employment. The BCEA prescribes the minimum notice period and says that such notice should be in writing, unless the employee is illiterate. So, an employee who resigns with immediate effect is in breach of contract. One would think that an employer should be able to proceed with disciplinary action against the employee, as long as it is done within the contractual notice period. But in a recent case the Labour Court expressed a different view.
Taking disciplinary action
In the Labour Court case of Mtati v KPMG Services (Pty) Ltd (2017), the company was investigating allegations of serious misconduct against an employee. The employee decided to resign by giving notice. When the company indicated its intention to take disciplinary action, the employee resigned again, this time ‘with immediate effect’. The company held the view that it could proceed with disciplinary action before the expiry of the contractual notice period. At the disciplinary hearing the employee raised the point that the chairperson did not have jurisdiction to continue with disciplinary proceedings, as she had resigned. She indicated that, if the company intended to continue with the disciplinary hearing, she would take steps to interdict the proceedings. The chairperson ruled that the hearing would continue. The employee walked out and the disciplinary proceedings continued in her absence. She was found guilty of the allegations against her and dismissed. The employee approached the Labour Court on an urgent basis to obtain an interdict.
The court concluded as follows:
"In my view, these second letter of resignation of the applicant changed the status of the employee from that of being an employee, in the ordinary sense of the word, to that of being the erstwhile employee of the respondent company. This means that the termination of the employment contract with immediate effect took away the right of the first respondent (company) to proceed with the disciplinary hearing against her."
The court declared the disciplinary hearing null and void and set it aside. The company was ordered to pay the costs of the application.
Although we disagree with the reasoning and outcome in the Mtati-judgement, employers should consider themselves bound by it – at least until another court comes to a different conclusion. It is, therefore, not advisable for an employer to continue with disciplinary proceedings once an employee has chosen to resign.
Source: LabourWise provides user-friendly information and documentation about labour relations and labour law in South Africa. Visit our web-site at: http://www.labourwise.co.za.